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Students

Discontinuance of a Unit

You should note discontinuance does not happen automatically. In particular, non- attendance at class or failure to collect the Notes or failure to meet unit prerequisites does not amount to discontinuance.

If you discontinue from a unit, the following rules apply:

  • If you discontinue from a unit before the census date (refer glossary) and return the notes, you will be treated as not having been enrolled (NE). No result will show on your academic transcript.
  • Your enrolment will be cancelled if you have not paid by the census date.
  • If you discontinue from a unit up to four (4) weeks after census date, you will be treated as having withdrawn (W) and this will show on your transcript. As you have been given a result for this unit, your fees will still be allocated against this unit. This means you will not be able to claim a refund.
  • If you discontinue from a unit more than four (4) weeks after the census date, your result will be a fail (F) and this will show on your transcript. As you have been given a result for this unit, your fees will still be allocated against this unit.

2.5.1 DISCONTINUANCE OF A UNIT WITHOUT PENALTY

If you believe that you need to discontinue from a unit at any time after the census date but before the final examination due to ‘serious and unavoidable disruption’ you may submit an Application to Withdraw without Academic and/or Financial Penalty form. This form must be submitted with evidence of the event or circumstance which result in it not being possible for you to continue to effectively study in that study period.

Serious and unavoidable disruption is defined in the University’s Withdrawal and Discontinuance (Coursework) Policy at mq.edu.au/policy/docs/withdrawal_penalty/ policy.html.

Serious and unavoidable disruption is an event or circumstance that:

  • could not have reasonably been anticipated, avoided or guarded against by the student, and
  • was beyond the student’s control, and
  • caused substantial disruption to the student’s capacity for effective study and/or the completion of required work, and
  • occurred during an event critical study period and was at least three (3) consecutive days duration, and / or
  • prevented completion of a final examination.

Circumstances may involve medical reasons, family or personal reasons or employment related reasons. They do not include issues such as being very busy at work.

For a request to withdraw without academic and/or financial penalty to be considered, you must submit the application before you sit the final exam (or submission of the final assessment task for that unit if applicable). Once a grade has been ratified by the Academic Senate it will not be changed.

In exceptional circumstances the Deputy Vice-Chancellor may approve an application submitted at a later date.